GearChain
No-code inventory tracking with barcode scanning and real-time Google Sheets and Excel synchronization.
About GearChain
GearChain is a no-code inventory, asset, equipment, and team tracking platform for organizations that want to keep familiar spreadsheet workflows while adding mobile and web operations. It connects with Google Sheets and Excel, supports barcode and NFC scanning, label printing, custom fields, forms, photos, and real-time updates. Teams can configure tracking apps without custom development, import existing Excel or CSV data, and work from shared inventory records across warehouse, field, purchasing, finance, vendor, and distributor workflows. Role-based permissions help control access for multiple participants, while mobile access supports stock movement and asset work away from a desk. Its AI-assisted scanning and chatbot features add automation to routine inventory tasks, and blockchain-based Track&Trace is included in paid plans. The product is best suited to operations that need faster deployment than a custom inventory system and want spreadsheet synchronization to remain central. Plan limits on assets, forms, users, support, and onboarding affect which tier fits a deployment, and teams with larger inventories may need a custom-priced plan.
Best for
Best use cases
Replace manual spreadsheet updates with synchronized mobile scans during receiving, transfers, counts, and field work.
Configure custom inventory forms and fields quickly when an operation cannot wait for bespoke software development.
Coordinate stock changes across departments or locations when role-based access and real-time visibility are important.
Compare before choosing
Stronger fit than a spreadsheet alone when teams need mobile scanning, permissions, forms, labels, and live collaboration.
Lower-code setup than a custom inventory application, while retaining spreadsheet import and synchronization workflows.
Plan selection depends on asset, form, user, support, and onboarding requirements, with larger tiers using custom pricing.
Features
Mobile inventory tracking
Scan barcodes or NFC tags and update inventory, assets, equipment, and supplies from mobile or web interfaces.
Spreadsheet-connected operations
Sync Google Sheets, import Excel or CSV data, and keep inventory records aligned with familiar spreadsheet workflows.
Multi-user stock coordination
Give internal teams and external stakeholders shared inventory visibility with role-based permissions and real-time updates.
Pros
- Real-time Google Sheets synchronization reduces duplicate entry for teams that already run inventory through spreadsheets.
- Mobile and web access with barcode and NFC scanning supports warehouse, field, and on-the-go inventory work.
- No-code fields, forms, labels, and workflows can shorten setup compared with building a custom inventory application.
Cons
- Pro is limited to 200 different assets and 10 forms, so growing inventories may require a custom-priced tier.
- Pricing is structured around two users by default, which can add planning complexity for larger collaborative teams.
- Pro Plus and Enterprise use custom pricing, making total cost less predictable without contacting the vendor.
Pricing Plans
Free
- Entry-level access to GearChain inventory workflows
- Mobile and web availability
- Barcode-based inventory tracking
Pro
- Pricing for 2 users
- Unlimited custom fields
- Up to 200 different assets
- 10 forms
- Google Sheets AutoSync
- Asset Transfer
- AI chatbot
- Blockchain-based Track&Trace
- 24/7 support
Pro Plus
- Pricing for 2 users
- Unlimited custom fields
- Up to 10,000 different assets
- 100 forms
- Google Sheets AutoSync
- Asset Transfer
- AI chatbot
- Blockchain-based Track&Trace
- 24/7 support and onboarding
Enterprise
- Pricing for 2 users
- Unlimited custom fields
- 10,000+ different assets
- 100+ forms
- Google Sheets AutoSync
- Asset Transfer
- AI chatbot
- Blockchain-based Track&Trace
- 24/7 support and onboarding
* Pricing information is for reference only. Please refer to the latest announcement on GearChain's official website.