Capacities
A connected note-taking and knowledge management app organized around objects instead of folders.
About Capacities
Capacities is a note-taking and personal knowledge management app built around connected objects rather than conventional files and folders. Notes can represent people, books, projects, ideas, meetings, or other custom types, with properties and templates that keep recurring information consistent. Bi-directional links, backlinks, graph views, and cross-system tags help users connect material they capture over time. The product also supports daily notes, multiple views, full-text search, import and export, synchronization across devices, and offline work. Its free Basic plan covers the core system, while paid Pro access adds task management, an AI assistant, calendar integrations, smart queries, Smart Search, formulas, extensions, and API access. Capacities is available on Mac, Windows, Linux, iOS, Android, and the web, making it suitable for individuals who want one structured workspace for research, notes, and ongoing projects.
Best for
Best use cases
Capture meeting notes as linked objects, then connect people, projects, and follow-up material for later retrieval.
Collect reading notes and saved links, add consistent properties, and surface related ideas through backlinks or graph views.
Plan daily work with daily notes and project objects, adding Pro task and calendar features when the workflow needs them.
Compare before choosing
Unlike folder-first note apps, Capacities organizes information as typed objects with properties and reusable templates.
The free plan covers the core knowledge system, while AI, task management, calendar integrations, and API access require Pro.
Capacities emphasizes individual knowledge management; the listed sharing feature provides view-only access to notes.
Features
Personal knowledge system
Structure people, books, ideas, projects, and other information as linked objects with reusable properties and templates.
Research organization
Capture notes and saved content, then retrieve relationships through search, backlinks, tags, and graph views.
Daily work management
Bring daily notes and projects together, with Pro features for tasks, calendars, AI assistance, and smart queries.
Pros
- The free Basic plan includes unlimited spaces, objects, blocks, custom object types, synchronization, search, and offline access.
- Object types, properties, templates, backlinks, and graph views create a structured workflow for connected knowledge.
- Desktop, mobile, and web availability supports access across Mac, Windows, Linux, iOS, Android, and browsers.
Cons
- AI assistance, task management, calendar integrations, smart queries, formulas, extensions, and API access require Pro.
- Media uploads on Basic are capped at 5 GB total, followed by a 100 MB monthly allowance.
- The listed sharing capability is view-only access to notes, which may not fit workflows that require collaborative editing.
Pricing Plans
Capacities Basic
- Unlimited spaces, objects, and blocks
- Synchronization across all devices
- Unlimited custom object types
- Import and export support
- Full-text search and offline support
Capacities Pro
- Everything in Basic
- Task management and task actions
- AI assistant and calendar integrations
- Smart queries and Smart Search
- API access and additional extensions
Capacities Believer
- Everything in Pro
- Beta access to major new features
- Support for the independent team
* Pricing information is for reference only. Please refer to the latest announcement on Capacities's official website.