Notion
An AI workspace for documents, databases, projects, meeting notes, connected search, and recurring team workflows.
About Notion
Notion puts documents, databases, project tracking, forms, calendars, public sites, meeting notes, and AI tools in one shared workspace. Individuals can organize personal projects on the Free plan. Teams can add collaborative blocks, file uploads, charts, forms, and connections to Slack or Google Drive. Custom Agents use context from Notion and connected tools to answer repeated questions and route incoming work. AI Meeting Notes records conversations and prepares organized summaries for one-to-one meetings, team syncs, client calls, interviews, and brainstorms. The block and database system lets teams shape their own processes, though that freedom brings setup and governance work. Lower plans include a trial of Notion AI, while advanced administration targets Enterprise customers. Because Plus and Business are priced per member, the bill grows with the workspace.
Best for
Best use cases
When a team turns meeting notes into linked tasks and project database updates
When incoming requests need triage and routing through Custom Agents
When colleagues need one searchable home for policies, project context, and design references
Compare before choosing
Teams seeking a fixed, prescriptive project-management process
Organizations that cannot manage per-member subscription growth
Users who need unlimited AI capabilities on the free tier
Features
Team knowledge base
Keep policies, project context, meeting notes, and design references in linked pages that colleagues can search and update.
Project and task tracking
Model projects in databases with owners, custom properties, dependencies, subtasks, and views suited to each team.
Recurring workflow automation
Configure Custom Agents to answer routine questions or triage and route incoming work using workspace and connected-tool context.
Pros
- The Free plan costs ¥0 per member per month and covers personal documents, databases, basic forms, sites, calendar, and Gmail-connected mail workflows.
- Documents, structured databases, projects, meeting notes, and lightweight publishing live in one workspace, reducing handoffs between separate tools.
- Enterprise teams can use SAML 2.0 SSO, SCIM provisioning, audit logs, permission controls, encryption, and a public bug bounty program.
Cons
- Plus costs ¥1,650 per member per month and Business costs ¥3,150 per member per month, so total cost rises directly with team size.
- Lower plans receive a trial of Notion AI rather than unrestricted AI access, which limits evaluation of AI-heavy workflows without upgrading.
- The flexible block-and-database model requires teams to design templates, permissions, naming rules, and ownership to prevent a cluttered workspace.
Pricing Plans
Free
- Trial of Notion AI
- Basic forms and sites
- Notion Calendar
- Notion Mail syncing with Gmail
- Databases with subtasks, dependencies, and custom properties
Plus
- Everything in Free
- Custom forms and sites
- Unlimited charts
- Unlimited collaborative blocks
- Unlimited file uploads
- Basic Slack and Google Drive connections
Business
- Everything in Plus
- Custom Agents for complex multi-step work
- Designed for growing businesses to streamline teamwork
* Pricing information is for reference only. Please refer to the latest announcement on Notion's official website.