ProgressMagic
A therapy practice manager that combines AI notes, homework, progress tracking, scheduling, payments, and a client app.
About ProgressMagic
ProgressMagic is an all-in-one practice management platform aimed at therapists and other client-based care practices. It brings client profiles, appointments, payment handling, progress records, notes, two-way chat, and automated follow-up alerts into one system. AI features can turn session conversations into structured notes and help create goals or homework, while a companion mobile app gives clients activities, reminders, and a gamified way to follow their progress. The product also includes online booking and a customized marketing website. Pricing follows practice size: a lifetime Free Tier supports three active users, Starter costs USD 29 per month for up to ten active clients, Pro costs USD 59 per month for unlimited clients, and Ultimate costs USD 699 once for two years of unlimited use. Buyers should still confirm whether the workflow, privacy controls, and regional payment needs fit their clinical setting, because the supplied official evidence does not include detailed security documentation or a public integration catalog.
Best for
Best use cases
Centralizing client administration and communication
Creating AI-assisted notes, goals, and homework
Offering online booking and a client mobile experience
Compare before choosing
Compare active-client limits against monthly cost
Check clinical privacy and security requirements separately
Confirm compatibility with existing business systems
Features
Run a small therapy practice
Manage client records, appointments, payments, notes, and communication from one system.
Assign and monitor client homework
Create tailored goals or exercises and track how clients progress between sessions.
Reduce session administration
Use AI-assisted note-taking and automated follow-up alerts to cut routine manual work.
Pros
- The lifetime Free Tier includes all features for up to three active users, lowering the cost of testing the full workflow.
- Client records, appointments, payments, notes, progress tracking, and chat live in one product, which can reduce tool switching.
- AI-assisted notes and homework can reduce routine preparation and documentation work during ongoing client care.
Cons
- Starter costs USD 29 per month and is capped at ten active clients, so a growing practice may need the USD 59 Pro plan.
- The supplied official evidence has no detailed security or privacy documentation, so clinical buyers need separate due diligence before storing sensitive records.
- No public integration catalog appears in the supplied evidence, which makes compatibility with existing calendars, accounting, or clinical systems unclear.
Pricing Plans
Free Tier
- Up to 3 active users
- All features
Starter Tier
- Up to 10 active clients
- All features
Pro
- Unlimited clients
- All features
Ultimate
- Everything unlimited for 2 years
* Pricing information is for reference only. Please refer to the latest announcement on ProgressMagic's official website.